R. Kiran Khan

VRT Gallery

In response to the Covid19 restrictions and lack of a system to virtually experience exhibitions of art galleries, we an interdisciplinary team of seven, designed and developed an innovative solution to help people join art gallery exhibitions through the emerging technology of Virtual Reality (VR).

The project is based on an interactive cultural space concept, and the aim was to develop an enhanced user experience to a cultural organisation. The VRT Gallery application aims to host and exhibit artwork (including paintings, photography and sculpture) by University Art students. The VRT Gallery will be an opportunity for students to showcase their artwork during Covid19 restrictions to guests and potential buyers.

The main objectives for this project are to provide a real-time gallery experience and introduce various sensory experiences while users interact with the artwork.

A user-centred design approach using the design thinking methodology was implemented by the user experience designers on the project.

Group and Independent Project
Research, Branding, Wireframing
User Flows, Prototyping, Development
Adobe XD, Adobe Illustrator, Miro, Notion, Collaboration Tools, Trello, Unity, Maya

Role Responsiblity

The work process begins with some planning. Developing a VR application experience is not different than the process of designing any digital product. However, the first step in the process was to understand the target users and how they are going to interact with the VR product.

In comparison to mobile apps or websites; the process of interaction with VR requires active user involvement. Furthermore, a user is more like an active participant and less of an observer (Faller, 2019).

My main responsibilities as a Project and Design Lead was to manage the project and the team. The project management was organised with weekly team discussions, brainstorming ideas, and documenting initial research. All of these brainstorming sessions were recorded and documented in Miro boards and a series of analysis and consultation with the team and supervisors was held throughout the development.

My role as a Project & Design Lead included the following:

  • Managing Project and Team;
  • Collaboration and effective communication with the team;
  • Product management and development;
  • Informing the design solution;
  • Using design principles to produce design artefacts;
  • Branding and Logo design;
  • Designing a Style-Guide;
  • Designing High-fidelity wireframes and prototype of the Mobile app for an e-Commerce concept version;
  • Marketing mock-ups assets;
  • Compiling and formatting presentations and final group report.

A team of seven ambitious members worked on this project taking different responsibilities. Project Management for this project was completed using the following resources:

File sharing: A shared Google Drive folder
Communication:  Teams, Whatsapp, Slack
Collaboration Tools: Notion, Miro Boards and Trello
Project Timeline and Due Dates: Online documents in Notion App were accessible by all team members
Meetings: Online remote meetings were held weekly throughout the process and two on-site meetings were arranged by 4 members in the university to experience and test VR Oculus. Meetings notes were taken and recorded during each meeting.

Design Thinking

The project team members adopted an agile project management approach to track the progress of the deliverables and collaborate as a team.

Research & Tools

Once the general idea for the project was discussed and agreed on amongst the group, research began with examining galleries within the university setting, especially Kingston University London. Other forms of galleries were looked into such as historical galleries and smaller galleries where art is displayed for purchase.

Towards the end of the research process, the current state of the world was factored in. Looking at the effects that Covid19 may have on this product is very important, whether those effects are negative or positive. Lastly, it was communicated to the rest of the team what features should added to the product based on the research findings. This was done through a recorded presentation and sharing slides to ensure that every member of the group could easily access and look back on the findings.

Background Research

For VRT Gallery two types of locations were researched. The first being, galleries and art showings put on by Kingston University London. The second was art galleries, both for selling and observing pieces. Within these two types of spaces, the relationship between the space itself, the artist, and the viewer were researched.

School Galleries

School art are typically set up so that multiple students’ work is in a shared space. The descriptions of the artwork tend to be placed next to the pieces, but in a lot of cases, the students are present in person to talk about their work (Kingston University, 2021).

This can be a very stressful time for students, for a number of reasons which include getting marked on their work at this time and possibly having family and friends viewing at their work.

Art Galleries

After getting to know the cultural environment of this industry, there are a few key features that should be added to the VRT Gallery. Research has revealed a need for artists to have their own gallery spaces for networking and advocating for themselves. While this is not financially possible for many artists, a virtual space that enables this will be highly beneficial. Artists should also be able to sell their pieces on a platform like this.


To account for the tools that would be required to host VRT, research was done to look into VR headsets and hand-held devices. The top 3 headsets are shown in image below. Cost, motion tracking, and set up were compared, amongst other features. After evaluation, the Oculus Quest 2 was decided as the best product to host the VRT gallery.

This device was the least expensive option for users, is wireless, and allows users to move around their environment safely. Also, its handheld touch controllers have the best quality motion tracking built in (Oculus, 2021), which proves important as one of the main features of VRT Gallery is to allow users to hold and manipulate pieces using the hand controls. Lastly, the Oculus Quest 2 does not require an external PC or any additional console, which contributes to it being more affordable (Greenwald, 2021).

Style Guide and Branding

Initially, five unique names were suggested and all of these were voted by the team.
The idea of ‘VRT Gallery’ name for the project was suggested by the Design lead (author). The ‘VRT Gallery’ name was liked and voted by every team member and therefore won as the winning name. The idea for the logo concept was discussed within the team and two concepts were initially designed to get some feedback from the team. The idea of a symbol was experimented and combined with a VR Headset illustration and abstract of paint and watercolours, portraying the message of ‘Art’ and Virtual Reality.

The V letter and A letters were created as a symbol, portraying the word VR flipped into the word ‘Art’. VR = Virtual Reality and (VR)T = from ART.

A colour palette and typography to use in all aspects of the application was established. The colour guide portrays a variety of colour scheme to choose from. The final selection included a complementary light purple and pink shades for the user interface, a blue colour shade for all the primary buttons and a variety of tones in several variations that might be required during the design process.

For the typography Lato; a relatively new sans serif typeface, was chosen. The semi-rounded details of the Lato typeface portrays a feeling of warmth, while the strong structure gives a feeling of stability. (Google Fonts, n.d.)

Low-Fidelity Wireframes

The initial sketches were taken to the digital format by the UI designer in Adobe XD to create the low to mid-fidelity wireframes. This iteration emphasises the structure and layout of the app, so colours, typography, and imagery are not explored in depth.

With feedback from the project team, this iteration was refined to include less cognitive load for the user by reducing the amount of text to only essential labels, using visual icons to mark content, and incorporating audio instead of text for descriptions.

e-Commerce Mobile App

According to studies cyber-sickness, motion sickness may impact users during use and may impair users’ safety in activities immediately after VR use. That said, virtual reality sessions shouldn’t be longer than 20 minutes (The safety of domestic virtual reality systems, 2020).

The VRT-Gallery app allows users to add an artwork to cart. However, completing a checkout task is not considered within the VRT app due to users’ safety and wellness. These tasks are impossible for users to perform while wearing the VR headset.

After analysing these constraints, a concept of e-Commerce Mobile app version was suggested and designed by the Design Lead (author). The concept of Mobile app implements in conjunction with VRT-Gallery. The user will be asked to pre-register or sign in to mobile version before starting the VR session and during VR experience user will be able to add selected artwork to a cart. The user will have the facility to see the full list of their favourite artwork and the cart items in the mobile app, which will allow them to complete their task of checkout or manage the list of their favourite artwork.


In reflection, the project aims and objectives were met through this innovative VR gallery experience. Each phase of the project featured a collaboration between all team members. There are many areas for improvement in the course of the project. During the research phase, secondary research was conducted, but incorporating user interviews into the process would have also been highly beneficial. In addition, usability testing with real users of this product was unable to happen due to Covid19 restrictions along with time and resource constraints.

In the development phase, due to time constraints, it was difficult to provide feedback on the end product created by the programmer and animator. Initially, the team struggled to find an innovative idea to pursue the project as remote working caused collaboration and communication issues. Despite this, the team learned to collaborate better remotely and put in the effort to discuss ideas, rehearse presentations, and ensure the project’s development was on track.

Overall, the VRT Gallery project provided several learning opportunities that helped the team develop new skills and work within a multidisciplinary team.

Project Limitation

While the ultimate goal was for VRT Gallery to have an intuitive, engaging, and clean user experience when interacting with the application, the concept of VR required new skills and technologies for all members of the project team to comprehend. Additional research and development were required to investigate solutions to improve the creation of a VR gallery, such as gestures using touch controllers. In addition, usability testing with real users will likely enhance the quality of the project, especially in the design and development phases.

Future Work

For the future of VRT Gallery, there is tremendous potential in the creation of a functional and marketable product that can efficiently showcase artwork as well as offer opportunities for guests and potential buyers to purchase artwork from a mobile application. However, an e-commerce feature within the VR application to allow users to directly purchase artwork while enjoying the gallery experience would be an innovative direction to take.

Outcome Demo Video

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